Trusted by cities & organizations nationwide

Special Events,
Brilliantly Managed

EventFlow streamlines the entire special events lifecycle โ€” from first application to final approval โ€” with smart workflows, branded portals, and real-time dashboards your team will love.

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2,400+ events managed โœฆ 98% applicant satisfaction โœฆ 50+ cities onboarded โœฆ 3ร— faster approval process โœฆ Zero paperwork jams โœฆ 2,400+ events managed โœฆ 98% applicant satisfaction โœฆ 50+ cities onboarded โœฆ 3ร— faster approval process โœฆ Zero paperwork jams โœฆ

From Request to
Approval โ€” Your Way

EventFlow lets every organization define their own multi-step process โ€” SERT, permit workflows, HOA approvals, anything. Each city gets a branded public portal showing their unique process.

01

Submit Application

Applicants log into your branded special events portal and submit a request. Gather exactly the info you need with custom form workflows.

02

Review & Approval

Applications flow to your review team automatically. Coordinators and admins see every vendor, every form response, every status โ€” all in one place.

03

Vendor Goes to Market

Approved vendors receive notifications, booth assignments, and event details. Their profile saves across events so applying next time takes seconds.

Special Events Portal
๐ŸŽช
Event Name
Riverside Summer Festival
In Review
๐Ÿ“…
Event Date
July 19, 2026
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Review Meeting
Mon, Mar 30 ยท 2:30 PM
Scheduled
๐Ÿ‘ฅ
Departments Notified
Parks, Sheriff, Public Works
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Vendor Applications
18 submitted ยท 12 approved
Pending 6
Overall Completion

One Platform,
Every Event Need

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Custom Application Workflows

Build intake forms and multi-step review flows tailored to your process. Route applications to the right people automatically.

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Branded Public Portal

Every organization gets a public-facing landing page at your own URL slug. Shows your custom process, open events, and registration links โ€” all branded your colors.

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Smart Vendor Applications

Vendors apply to specific events with custom forms. Their profile data saves across events โ€” apply once, reuse forever. Coordinators see and review everything.

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Real-Time Dashboards

Live stats on events, applications, approvals, and team activity โ€” scoped entirely to your organization. No cross-contamination with other orgs.

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Multi-Role Permissions

Admins see everything. Coordinators manage their events and review vendor applications. Vendors apply and track status. All in the same system.

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Compliance Forms

Require coordinators and vendors to submit licensing, insurance, and compliance documents before they can participate. Full review and approval workflow included.

The Right Flow,
Every Time

Vendors don't join an org โ€” they apply to specific events. Their profile carries over so each new application is fast. Coordinators manage their events; admins see it all.

  • โœ“Vendor applies to event โ€” not to org
  • โœ“Business profile saves across all events
  • โœ“Admins review all events org-wide
  • โœ“Custom workflow forms per event

Your Org's Pulse,
Always Visible

Live dashboards scoped entirely to your organization. Know exactly where every event and every application stands at every moment.

24
Active Events This Month
147
Registered Vendors
96%
Application Approval Rate
4.2d
Average Review Time

Ready to Transform
Your Events Process?

Join dozens of cities and organizations already running smoother, faster, happier special events with EventFlow.

Start Your Free Trial โ†’

No credit card required. Setup in under 10 minutes.